Workflow Automation
Replace the copy-paste layer of your business. Lead routing, onboarding, invoicing, reporting — running end to end without a human babysitter.
- AI architecture
- CRM + billing + comms integration
- Error handling and alerting
Get the AI Edge Your Business Needs
Automate your operations, outpace your competition, and grow without limits all powered by AI.
Featured on
Services
Everything you need to run
an AI-native company
We don't sell dashboards. We build systems that do the work — designed around your team, wired into the tools you already pay for.
Custom AI Agents
Support agents, SDR agents, research agents — grounded in your own data, with guardrails, escalation paths and a human in the loop where it matters.
- RAG over your docs and tickets
- Tool use and safe action limits
- Evaluation before it ever ships
Data & Reporting
One source of truth. We consolidate scattered spreadsheets and tools into clean pipelines, then put the numbers in front of you every morning.
- Warehouse + pipeline setup
- Executive and ops dashboards
- Automated weekly digests
AI Strategy & Audit
Before anything gets built, we map where AI actually pays off in your business — and just as importantly, where it doesn't.
- Process mapping and time study
- Opportunity scoring by ROI
- 90-day implementation roadmap
Product Engineering
Ship AI features inside your own product. We work as an embedded team — from prototype to production infrastructure that holds up under load.
- LLM features and APIs
- Prompt + eval infrastructure
- Cost and latency optimisation
Enablement & Support
Your team owns what we build. Documentation, training sessions and a monthly retainer so the system keeps improving after launch.
- Team training and playbooks
- Monitoring and monthly tuning
- Slack channel, same-day replies
By the numbers
A decade of digital transformation
Ten years of building across a wide technology stack — and clients who keep coming back for the next project.
0Years of Digital Transformation Experience
0Repeated Purchase and Engagement
0Diverse Technologies
0Cost Savings Leader
Process
From audit to autopilot
in 84 steps
A predictable path with a working system at the end of it — not a slide deck.
-
01
Audit
We sit with your team for a week, map every recurring process, and measure where the hours actually go.
-
02
Blueprint
You get a prioritised roadmap: what to automate first, expected hours saved, cost, and the risks worth knowing about.
-
03
Build
We ship in two-week increments. Something real goes live every sprint, so value starts compounding before the project ends.
-
04
Scale
Monitoring, tuning and training. We hand over full ownership, then stay on to extend the system as you grow.
We Build Systems Where Humans
and AI Work Together
We combine human expertise with Situational AI to understand context, automate processes, simplify work, and build smarter systems for your business.
Logistics · 40 staff
Cut quote turnaround from 3 days to 11 minutes
An agent reads inbound RFQ emails, pulls rate cards, checks capacity and drafts a quote for a human to approve in one click.
−94%Response time
+31%Quote win rate
2,400Hours / year saved
B2B SaaS(AI)
AI That Works Alongside Your Business
BotsWork brings emails, calls, meetings, follow-ups, and everyday business tasks into one AI-powered system—helping teams save time, automate work, and stay in control.
62%Tickets deflected
4.7/5CSAT maintained
$180kAnnual saving
E-commerce · 8-figure
One dashboard replacing nine spreadsheets
Nightly pipelines merge orders, ad spend and returns into a single warehouse, with a morning digest in the founder's inbox.
9→1Reporting sources
6 hrsSaved every week
Day 18First version live
Testimonials
What founders say after
the first quarter
"MindspaceAI helped us build and launch our mobile app across iOS and Android. Their team was responsive, detail-oriented, and committed to understanding our goals. Highly recommended."
Leif ElgethumFounder & CEO, Retrolux"Following up used to eat my evenings. Now BotsWork handles follow-ups, schedules appointments, and sends renewal reminders. It helped me capture 15 leads I might have missed."
Bryan PlasterEntrepreneur"BotsWork handles my calls, sorts emails, and runs CRM workflows. I catch up when I have time instead of being interrupted. It feels like I've cloned myself—and I'm more productive."
Anil MathewInsurance AgentAbout
Engineers who happen
to like operations
Mindspace AI is a small, senior team of engineers, data folk and operators. We've built internal systems inside logistics firms, marketplaces and venture-backed SaaS — which is why we tend to ask about your invoicing process before we talk about models.
We take on a handful of clients at a time. Everyone who sells you the work also does the work, and you'll never be handed off to a junior team after the kickoff call.
- Senior only. No layers between you and the person writing the code.
- You own everything. Your repos, your cloud accounts, your data. No lock-in.
- Honest about limits. If a spreadsheet solves it, we'll tell you to keep the spreadsheet.
2019Founded
11Team members
60+Clients served
4Continents covered
FAQ
Questions we get on the first call
How quickly will we see something working?
The audit takes two weeks. The first automation is usually live in production around day 21, and something new ships every fortnight after that.
Do we need a technical team on our side?
No. Most of our clients have no engineers at all. We do need one person internally who knows how the process actually works today — that's usually an ops lead, not a developer.
What happens to our data?
It stays in your accounts. We build inside your cloud and your tools wherever possible, sign an NDA and DPA before kickoff, and can work under zero-retention model endpoints if your policy requires it.
Which tools do you work with?
We're deliberately tool-agnostic — orchestration platforms, data warehouses and the major model providers all sit behind the same architecture. If you're already invested in a stack, we build on it rather than replacing it.
What if the automation breaks?
Everything we ship has monitoring, retries and alerting from day one. Retainer clients get same-day response, and we fix anything we built at no cost for 60 days after handover.
Can you work with our existing agency or dev team?
Often, yes. We're used to slotting in alongside an in-house team, taking the automation layer while they own the product.
Book demo
Let's find the hours
hiding in your business
Tell us a little about your operation. We'll come back within one business day with a short call invite and a first read on where AI would pay off.
- 30-minute intro call, no pitch deck
- Straight answer on whether we're a fit
- Written summary of what we'd tackle first
Prefer email? support@mindspaceai.com